Privacy Policy

Last updated: June 23, 2025

At Pantheon, we believe your privacy is not just a policy, but a fundamental right. This Privacy Policy is designed to be clear, transparent, and easy to understand, explaining in detail how we collect, use, process, and protect your personal information when you use our cutting-edge AI agent service. We are committed to safeguarding your data with the highest standards of security and diligence.

1. Information We Collect and Why We Collect It

To provide and continuously improve our intelligent services, we collect different types of information. We only collect data directly relevant and necessary for the purposes described below.

• Personally Identifiable Information (PII) you provide to us:
  • Contact and Account Information: Your name, email address, and phone number. We collect these when you create an account, subscribe to our services, or contact our support team. This information is essential for setting up and managing your account, providing customer support, and sending you service-related communications.
  • Professional Information: Your job title and company name. This helps us tailor THOTH's functionalities to your specific professional context and enhance the relevance of our AI's assistance.
  • Payment Information: For premium services, we collect necessary payment details (e.g., credit card number, billing address) via secure, encrypted channels. This data is used solely to process your subscriptions and financial transactions.
• Data Processed by THOTH AI (Communication Data):
  • Emails, calendar entries, and other communication content that you connect and explicitly instruct our AI agent to process. Our AI analyzes this data to perform designated tasks, such as scheduling meetings, summarizing communications, drafting responses, or managing your calendar. We do not use this content for AI model training or analysis beyond the specific task you request, and we do not share it with third parties.
• Information Collected Automatically (Usage and Technical Data):
  • Device and Usage Information: We collect data about how you interact with our service, including your IP address, browser type and version, operating system, device identifiers, pages visited, time spent on pages, and referring URLs. This data helps us understand user behavior, optimize service performance, diagnose technical issues, and enhance the user experience.
  • Log Data: When you use THOTH, our servers automatically record information, including your web request, Internet Protocol ("IP") address, browser type, referring/exit pages and URLs, number of clicks and how you interact with links on our Services, domain names, landing pages, and other such information.
• Non-Personal Information: We may collect aggregated, de-identified, or anonymized data that cannot be used to identify you. This information is used for statistical analysis, research, and improving our services without compromising your privacy.

2. How We Use Your Information

The information we collect serves the primary purpose of providing you with an exceptional and secure AI agent experience. Specifically, we use your information to:

• Provide Essential Services: To operate, maintain, and provide all features and functionalities of THOTH's AI agent services, as you expect.
• Improve and Personalize: To continuously enhance, personalize, and expand the features and capabilities of our services, making them more relevant and effective for your individual needs.
• Research and Development: To understand and analyze usage trends, user preferences, and interactions, enabling us to develop new and innovative products, services, features, and capabilities.
• Facilitate Communication: To communicate with you regarding your account, service updates, security alerts, customer support inquiries, and essential notifications. We may also send you occasional marketing communications if you have opted in to receive them, and you can unsubscribe at any time.
• Ensure Security and Integrity: To monitor, detect, prevent, and address technical issues, fraudulent activities, and any misuse of our services, thereby protecting both you and THOTH.
• Comply with Legal Obligations: To fulfill our legal and regulatory responsibilities, enforce our terms and conditions of service, and respond to lawful requests from public authorities.

3. Our Commitment to Data Security

The security of your data is paramount. We implement a robust and multi-layered approach to protect your personal data from unauthorized access, alteration, disclosure, or destruction. Our technical and organizational measures include:

• Advanced End-to-End Encryption: All communications and data processed by THOTH's AI, where feasible, are protected with state-of-the-art end-to-end encryption protocols, ensuring that only you and the intended recipient can access the content.
• Regular Security Audits and Penetration Testing: We conduct frequent and thorough security audits, vulnerability assessments, and third-party penetration tests to proactively identify and mitigate potential weaknesses in our systems.
• Strict Access Controls and Least Privilege Principle: Access to personal data is rigorously restricted to authorized personnel who have a legitimate need-to-know for the performance of their duties. We adhere to the principle of least privilege, ensuring access is granted only to the minimum data required.
• Data Anonymization and Pseudonymization: Where possible and appropriate, we employ data anonymization or pseudonymization techniques before AI processing, particularly for analytical purposes, to minimize the risk of re-identification.
• Secure Infrastructure and Firewalls: Our systems are hosted on secure, industry-standard compliant cloud infrastructure, with robust firewalls, intrusion detection systems, and continuous monitoring.
• Employee Training and Confidentiality: All THOTH employees receive regular training on data privacy and security best practices and are bound by strict confidentiality agreements.

4. Data Retention Policy

We retain your personal information only for as long as strictly necessary to provide you with our services, fulfill the purposes outlined in this Privacy Policy, and comply with our legal, accounting, or reporting obligations. This means:

• Service Provision: We keep your data as long as your account is active or as needed to provide you with the services you have requested.
• Legal Compliance: We will retain and use your information to comply with our legal obligations (e.g., tax, audit, anti-money laundering laws).
• Dispute Resolution and Policy Enforcement: We may retain data for a longer period to resolve disputes, enforce our agreements, and protect our legal rights.
• Deletion: Upon account termination or once the retention period expires, your personal data will be securely deleted or anonymized in accordance with our data destruction protocols.

5. Your Comprehensive Privacy Rights

Depending on your location and applicable data protection laws (such as GDPR in Europe or CCPA in California), you have significant rights regarding your personal information. THOTH is committed to facilitating the exercise of these rights:

• Right to Access: You have the right to request a copy of the personal data we hold about you and to obtain information about how we process it.
• Right to Rectification: You can ask us to correct any inaccurate, incomplete, or outdated personal data we hold about you.
• Right to Erasure ("Right to be Forgotten"): You have the right to request the deletion of your personal data under certain conditions, for example, when the data is no longer necessary for the purposes for which it was collected.
• Right to Object to Processing: You can object to our processing of your personal data where we are relying on legitimate interests as our legal basis, or for direct marketing purposes.
• Right to Restriction of Processing: You can ask us to limit the way we use your personal data in certain situations, such as if you believe the data is inaccurate or unlawfully processed.
• Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller without hindrance.
• Right to Withdraw Consent: Where we rely on your explicit consent to process your personal data, you have the right to withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.
• Right to Lodge a Complaint: You have the right to lodge a complaint with a supervisory authority if you believe our processing of your personal data violates applicable law.

To exercise any of these rights, please contact us using the details provided in the "Contact Us" section below. We will respond to your request promptly and in accordance with applicable laws.

6. Changes to This Privacy Policy

We may update our Privacy Policy from time to time to reflect changes in our services, technology, or legal requirements. When we make significant changes, we will notify you by posting the new Privacy Policy on this page, highlighting the "Last updated" date, and where appropriate, through other communication channels such as email. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

7. Contact Us

Your privacy questions are important to us. If you have any questions, concerns, or requests regarding this Privacy Policy, your personal data, or how we handle your information, please do not hesitate to contact our dedicated privacy team:

• Email: thothagent@gmail.com
• Contact Form: Visit our online contact form

We are committed to responding to your inquiries promptly and transparently.